Transaction

Coordinator

Benefits of Transaction Coordinator

Explore our range of expert services designed to help your business thrive and achieve its goals.

Buyer's Side

Upload buyer's Rep Agreement and all Broker required forms
Submit all executed contracts, counter-proposals, and amendment extensions (if applicable) to lender
Arrange EMO pick up/remind the buyer to wire as necessary
Upload all forms, amendments, and addendums for compliance
Follow up on repairs cand receipts
Provide utility contact info and remind buyer to transfer utilities
Coordinate Key transfer
Coordinate Closing Gift per agent instructions. (if needed)

Seller's Side

Listing Agreement and all Broker required forms
Follow-up signatures of all documents
Upload all forms, amendments, and addendums for compliance
Follow up on repairs and receipts
MLS Dato input to pending inspection, pending, & closed
Coordinate Closing Gift per agent instructions, (if needed)
Order For sale sign down

Agent Expectation During Transaction

Review escrow instructions and settlement statements
Review preliminary title reports
Negotiate repairs and/or any changes in contract
Advise the client of any contingency timeline removals (we will remind all parties of the dates and timeframes in the introductory email)
If TC is drafting documents, the agent will review before being sent to client (if applicable)

Buyer's Side

Upload buyer's Rep Agreement and all Broker required forms
Submit all executed contracts, counter-proposals, and amendment extensions (if applicable) to lender

Seller's Side

Listing Agreement and all Broker required forms
Follow-up signatures of all documents

Agent Expectation During Transaction

Review escrow instructions and settlement statements
Review preliminary title reports

Duties on Both Seller & Buyer Side

Clear responsibilities on both the seller and buyer sides ensure a smooth, successful transaction for all parties involved.

Handle closing documents, securely
Keep everyone informed- An introduction email will be sent providing datelines and a copy of the executed contract to Listing Agent, Buyers Agent, Buyer/Seller - (Your client as appropriate) Lender, and Title Company
Ensure everything is fully executed with proper dates, initials, signatures, broker information is completed and reach out for corrections as necessary and monitor compliance with the contract. Submit all required under contract documents to compliance within 48 hours of execution
Send/request disclosure packages and gather signaturesEnsure the Lender, Title Company, and Broker receive any amendments or changes to the contract
Contact title company for a copy of the EM check receipt and email receipt to co-op agent and include in compliance file
Keeping in contact with the title company and lender throughout the transaction. Provide agent email updates on the status of the transaction
Update deadlines from amend-extends
Collect HOA documents in accordance with deadlines and email to buyer agent (if on buyer side) or to buyer (if on list side)
Order Home Warranty per contract
Coordinate and monitor status of buyers loan with Loan Officer
Confirm inspection has been set up in accordance with offer deadline
Monitor appraisal timeline and completion with lender
Remind agent to draft Commission Disp request. If TC is completing
CDA request, form MUST BE approved by agent before submitting to escrow and compliance
Check-in with the Lender regarding the appraisal and any work orders or appraised value issues
Ensure represented client is provided a copy of all documents
Upload all disclosures, documents, and reports into agents online transaction management service as they are received or fully executed throughout the transaction. (if applicable)
Provide access to transaction coordinator's transaction management service 24/7 to all parties to the transaction (if applicable)
Maintain constant contact with all parties involved for status updates as well as outstanding items
Coordinate and confirm final walk-through
Schedule closing appointment for client and agent if applicable
Confirm closing date and time has been set up with the seller, buyer, agent and co-op agent in a timely manner
Confirm final recording and alert agents
Conduct a final audit of file 7 days prior to closing to ensure all documents are uploaded and the file is complete
Upload Final HUD/ CD to online transaction management service for agent compliance